Emails are the most effective and essential communication system that has remodeled the way organizations handle business. Email facilitates the exchange of data, eliminates global boundaries, keeps communication expenses low, and allows industry people the versatility to access their information from any place in the world. As such, businesses benefit from the many advantages that email offers and many different ways people might use emails.
People often have more than one email addresses, which include a personal email which is used to chat with friends or family. Other one is a business email, provided and managed by the organization where they are employed. The capabilities of each email type differ depending on the type of personal email service a person chooses to use and the type of email account the company sets up for him.
Let's discuss some of the benefits of professional email over free personal email addresses.
One can access a personal email account from virtually any place. Most personal email providers have Web-based email inboxes where you can access or edit emails from any web browser.
Many professional companies have email accounts that can only be accessed at work or through a work computer. Unlike personal emails, passwords in professional email accounts are changed through an administration employee instead of through your settings.
You can be relatively sure that the service providers do not monitor your personal email accounts. On the other hand, professional or company emails should be considered an open book to your service provider. Everything from the messages you write to the attachments you send is subject to scrutiny and should be kept strictly business. Unlike a personal email account, which can be used as you please, corporate emails must be used for business purposes as they are expensive, and the company pays for these services.
Etiquette and Attachments
The Standard of etiquette is different when it comes to personal and professional emails. You can use personal email accounts to send a funny picture to your friends or family. But this must not be done with a corporate email address. Professional email messages must be checked for any errors, and slang words must not be used.
There is a considerable cost difference between a regular personal email account and a professional account. You can get free personal email accounts from Google, Yahoo, and a few other companies.
When you want to offer a professional email to your employees, it usually becomes expensive. Each business email has its own cost, which depends upon the volume of emails and attachments sent.
Benefits of business email
Email is a quicker mode of communication. Unlike sending letters by post, emails can be sent and received instantly. Sending a document is quicker than sending a fax. Any information can be sent instantly with just one click.
As emails do not rely on any physical mode of transport, it has no limits where it can be sent or received. You can access email from any device or computer which has an internet connection.
Advertising with emails
Email can be a cost-effective way to advertise your services directly to the customer's inbox. Email marketing is an efficient way to make your company eco-friendly because you do not have to print out flyers, which reduces the use of paper.
Email allows customers to provide company feedback directly. Customers can also contact company service agents by email. Companies can provide personalized service to customers with full privacy with email support.
Where to host your business emails?
When buying professional email services, the first important decision is where to host your email. Three main options for private email hosting are:
- Shared Hosting: Most web hosting companies provide email hosting as well. If you host your website on any shared web server, for example, NameCheap, you will get a basic professional email for free with your web hosting plan.
- Self-Hosted Email: If you have your own servers, you can have more control over the features of your email service. But there are some disadvantages as well. The cost can drastically increase when you hire webmasters for maintaining the servers. Also, you need to do a lot to keep your emails safe and spam-free. This makes third-party hosting the best option.
- Third-Party Business Email Hosting: Third-party hosting is low-cost as compared to self-hosting. They provide better solutions, like shared storage and security. This is the best option, and you can pay for what you need.
Features you need in Business Emil Hosting Services.
When you fuse your web and email hosting, there are not many features to look for; you can get all the basic or advanced features grouped in plans and subscriptions. And when you do self-hosting, you develop your own features.
When you choose third-party hosting, there are many features to consider and decide, depending on the requirements of your business. Some business requires security and does not need much storage space, and some businesses do not need that much security, and they need faster communication with a lot of storage.
So instead of looking at every feature of third-party email providers, we observed the features that apply to any general business type:
- Custom Business Domains.
- 24/7 Support Customers support.
- Security Features, like spam filter and virus protection.
- Storage Space for archives and attachments.
- Email attachments size limits.
Based on these five features, we selected eight third-party hosted email service providers. Continue reading to know more about each option, visit their websites for complete details on the plans, and you can compare the plans to decide which option is best for your business.